Executive Administrator, Office of the CEO & President

Everyone says they want to change the world. We’re looking for people who actually will.

Alliance Defending Freedom is an alliance-building legal organization that advocates for the right of people to freely live out their faith. Please visit www.adflegal.org/about-us/careers to view our Statement of Faith and Doctrinal Distinctives.

Executive Administrator, Office of the CEO & President

Alliance Defending Freedom is looking for a highly organized and professional Executive Administrator to join us in our Lansdowne, VA office. The Executive Administrator, Office of the CEO & President plays a vital role in the day-to-day and long-term success of the ministry. This position reports to the CEO, President & General Counsel and is responsible primarily for providing administrative and communications support for functions belonging to the CEO, President & General Counsel. The position is also highly project orientated and will initiate and carry each project through to completion with a high degree of attention to detail, commitment to continuous quality improvement, and an overall standard of excellence.

Essential Responsibilities for the Executive Team:

In this position, you will:

• Manage correspondence, select communications, and assigned projects essential to the efficiency and internal and external goodwill of the CEO, President & General Counsel. This includes:
• Working with other teams within the organization to identify external engagement opportunities and shepherding the process of sending gifts and letters from the CEO, President & General Counsel to allies as appropriate.
• Coordinating gifts and correspondence from the CEO, President & General Counsel to team members (e.g., for special life events, work anniversaries, holidays, and birthdays).
• Coordinate with various internal departments related to requests for the CEO, President & General Counsel (events, speaking engagements, webinars, podcasts, audio & video recordings, etc.).
• Travel with and provide support for CEO, President & General Counsel at events, speaking engagements, and meetings as needed.
• Coordinate and assist with managing routine communications and meetings to support the Executive Team’s effort to create a unified culture in line with ADF’s guiding principles. This includes managing production of the One Team Insider and One Team University, under the director of the Executive Team, and assisting with the planning of All Team Meeting and other regular teamwide meetings.
• Work with the Senior Project Manager to execute various executive-level projects and teamwide and officewide events and activities.
• Support the CEO, President & General Counsel in routine activities, including but not limited to continuing legal education (CLE), documenting speaking requests, expense reporting, and professional internal and external interactions.
• Approve expense reports, timecards, and PTO requests on behalf of the CEO, President & General Counsel.
• Work with Finance and HR to process recognition awards for team members at the request of the CEO, President & General Counsel.
• Cross-train and assist in the duties and responsibilities of the Executive Assistants to the CEO, President & General Counsel and Executive Vice President, who specialize in scheduling, travel-related activities, managing email inboxes, and logistics and planning for daily, weekly, and quarterly offsite Executive Team meetings. This includes providing back-up coverage for the primary assistants assigned to the CEO, President & General Counsel and Executive Vice President.
• Position may be occasionally required to be on call during evening hours or weekends, particularly while the CEO, President & General Counsel is traveling.
• Related duties or special projects as assigned by the CEO, President & General Counsel.

Skills you need to succeed:

Demonstrated proficiency in:

• Dedication to honoring Christ with words, deeds, and behavior.
• Competency in Microsoft Word, Outlook, Excel, PowerPoint, and Adobe Acrobat Pro.
• Excellent communication skills – verbal, written (including proofreading and editing), internet research, and interpersonal communication.
• Demonstrated commitment to continuous quality improvement.
• Superior organization skills and strong attention to detail.

Ability to:

• Interact at a high level with existing and potential ministry friends, allied attorneys, leaders of other ministries, and team members.
• Self-start with a proven record of punctuality and dependability.
• Manage all assignments with excellence and meet deadlines.
• Professionally maintain highly confidential information.
• Complete assignments with a sense of priority, anticipating executive requirements.

Education and/or experience:

• Bachelor’s in a related field, such as English, Communications, or Business Administration.
• Minimum of three years of progressively responsible administrative experience and executive support.

ARE YOU LOOKING FOR AN ORGANIZATION WITH A COMPETITIVE COMPENSATION AND BENEFITS PACKAGE, TOO? 

We have it! Alliance Defending Freedom offers team members a competitive compensation and benefits package that includes major medical insurance, dental care, medical and dependent care reimbursement, paid disability, long-term care insurance, and life insurance. We also offer a 401(k) plan with a generous company match. Work and life balance is important to the well-being of our team members. You will receive paid time off (PTO) that starts accruing from your hire date and 11 paid holidays per year.