Executive Assistant

Everyone says they want to change the world. We’re looking for people who actually will.

Alliance Defending Freedom is an alliance-building legal organization that advocates for the right of people to freely live out their faith. Please visit www.adflegal.org/about-us/careers to view our Statement of Faith and Doctrinal Distinctives.

Executive Assistant

Alliance Defending Freedom is looking for a highly organized Executive Assistant to join us in our Lansdowne, VA office. As the Executive Assistant, you are a vital part of the legal team. In this role, you will report to the Chief Legal Counsel and are responsible for supporting the Chief Legal Counsel and Chief of Staff for the U.S. Legal Advocacy Division. Daily, you will anticipate needs, responsibilities, and expectations, such as maintain and coordinate schedules, organize and coordinate travel and external speaking events, assist with preparing materials and PowerPoints for presentations, internal and external written reports, and provide other administrative support to the team at large as directed.  This position will demonstrate a commitment to Chief Legal Counsel and Chief of Staff activities, continuous quality improvement, and an overall standard of excellence.

Your Essential Responsibilities:

In this position, you will:

• Manage the daily schedule and calendar for the Chief Legal Counsel and Chief of Staff.
• Act as a primary person to manage correspondence and communications, including but not limited to managing e-mail, circulation, IT coordination, Outlook contacts, and other correspondence.
• Support production of speeches and presentations, including edits and PowerPoint prior to submission to speech, writer/post presentation input, and maintaining a record of all past presentations.
• Support day-to-day activities including but not limited to the management of community and internal relations, warranty/subscription renewals, bar and CLE requirements/renewals, calendar, travel itinerary, electronic and hard copy filing, and phone calls.
• Submit expense reports.
• Manage various seasonal, personnel, board, and event-related communications, reports, and correspondence as needed. This includes managing confidential information with the utmost discretion.
• Collaborate regularly with the Director of Legal Operations on various assigned projects.
• Assist with client travel for speaking engagements and assist with managing a high standard of care for client relationships with the Chief Legal Counsel.
• Assist the other members of the Legal Division as assigned.
• Travel for presentations involving clients to assist with the care and logistics of the event and preparation of presentation (including assisting with arranging meals, addressing transportation needs, and overseeing troubleshooting of any challenges or needs that arise.)

Other Responsibilities (Non-Essential):

You will be asked to perform related duties or special projects as assigned.

Skills you need to succeed:

Demonstrated proficiency in:

• Dedication to honoring Christ with words, deeds, and behavior.
• Competency in Microsoft Word, Outlook, Excel, Access, and PowerPoint.
• Demonstrated commitment to continuous quality improvement.
• Excellent organizational skills.
• Excellent verbal, written, internet research, and interpersonal communication skills.

Ability to:

Proven ability to be a self-starter with a proven record of punctuality and dependability.
Ability to manage all assignments with excellence and to the deadlines.
Ability to professionally handle confidential information.

Education and/or experience:

• Bachelors in a related field, such as Communications or Public Relations.
• Minimum 3 years of progressively responsible administrative experience.

ARE YOU LOOKING FOR AN ORGANIZATION WITH A COMPETITIVE COMPENSATION AND BENEFITS PACKAGE, TOO? 

We have it! Alliance Defending Freedom offers team members a competitive compensation and benefits package that includes major medical insurance, dental care, medical and dependent care reimbursement, paid disability, long-term care insurance, and life insurance. We also offer a 401(k) plan with a generous company match. Work and life balance is important to the well-being of our team members. You will receive paid time off (PTO) that starts accruing from your hire date and 11 paid holidays per year.