Administrative Assistant

Website ADFLegal Alliance Defending Freedom

ADF Advocates for Your Right to Freely Live out Your Faith

Everyone says they want to change the world. We’re looking for people who actually will.

Alliance Defending Freedom is an alliance-building legal organization that advocates for the right of people to freely live out their faith. Please visit www.adflegal.org/about-us/careers to view our Statement of Faith and Doctrinal Distinctives.

Administrative Assistant

Alliance Defending Freedom is looking for a highly professional Administrative Assistant to join us in our Scottsdale, AZ or Lansdowne, VA office.  As an Administrative Assistant, you are a vital part of the Events team. In this role, you will report to the Director of Event Strategy. This position supports the broader event operations team as they plan and execute training and alliance-building events and programs, including the ADF Summit on Religious Liberty, Blackstone Legal Fellowship, Young Lawyers Academy, Policy Allies Workshop, and many other high-level events.

Your Essential Responsibilities:

In this position, you will support the events team in the execution of training and alliance-building programs to equip, engage, and grow the ADF alliance. Responsibilities include, but are not limited to:

  • Work with the Director of Event Strategy, providing administrative assistance in the intake process for ADF training and alliance-building events
  • Work directly with the Director of Event Strategy and an external vendor to source the best venues for ADF events by assisting with scheduling site visits of potential venues and attending and taking meeting minutes on vendor calls
  • Assist in the Request for Proposal (RFP) process by scheduling calls with potential vendors and stakeholders, ensuring that all stakeholders receive answers in a timely manner, and utilizing historical event data to include in RFPs as needed
  • Assist in the creation of event campaigns in Reliance, as well as making sure that attendees are accurately reflected in the appropriate campaigns
  • Take meeting minutes for all event debrief meetings and circulate to stakeholders, events team members, etc
  • Ensure accurate data is being entered and recorded in the system and build reports as needed
  • Monitor the ADF Summit email inbox
  • Manage calendar and submit expense reports for the Director of Event Strategy
  • Manage invoices, submit check requests to accounting, and request project codes for upcoming programs
  • Ensure that all communication items created for ADF Summit external distribution are accurate by assisting with the review of spelling, grammar, formatting, and alignment with overall ADF branding
  • Ensure that ADF’s record and retention policy is maintained for all program data

Other Responsibilities (Non-Essential):

  • Assist the events team with event preparation as needed
  • You will be asked to perform related duties or special projects as assigned; some may be outside of regular business hours
  • If needed, meet with internal stakeholders to gather event specific data to be used to submit a Request for Proposal

Skills you need to succeed:

Demonstrated proficiency in:

  • Excellent verbal, written, and interpersonal communication skills
  • Strong initiative and self-motivation
  • Microsoft Office Programs (Excel, Word, Outlook, PowerPoint)
  • Strong attention to detail and organizational skills to prioritize and meet deadlines

Ability to:

  • Learn and understand the nuances of ADF training and alliance-building events and programs and contribute to continuous improvement
  • Work collaboratively cross-team within ADF to execute high-impact program operations
  • Learn and apply software applications
  • Execute tasks with a high degree of precision
  • Anticipate the needs of the Event Strategy team
  • Manage a variety of responsibilities and projects with a wide variety of complexities
  • Multi-task effectively in a fast-paced environment
  • Professionally and appropriately handle privileged and confidential communications

Education and/or Experience:

  • 1-3 years of administrative experience

ARE YOU LOOKING FOR AN ORGANIZATION WITH A COMPETITIVE COMPENSATION AND BENEFITS PACKAGE, TOO? 

We have it! Alliance Defending Freedom offers team members a competitive compensation and benefits package that includes major medical insurance, dental care, medical and dependent care reimbursement, paid disability, long-term care insurance, and life insurance. We also offer a 401(k) plan with a generous company match. Work and life balance is important to the well-being of our team members. You will receive paid time off (PTO) that starts accruing from your hire date and 11 paid holidays per year.

To apply for this job please visit recruit.hirebridge.com.

Author: recruit@ADFLegal.org

ADF is the world's largest legal organization committed to protecting religious freedom, free speech, the sanctity of life, marriage and family, and parental rights.