Facilities Assistant

Everyone says they want to change the world. We’re looking for people who actually will.

Alliance Defending Freedom is an alliance-building legal organization that advocates for the right of people to freely live out their faith. Please visit www.adflegal.org/about-us/careers to view our Statement of Faith and Doctrinal Distinctives.

Facilities Assistant

Alliance Defending Freedom is looking for a highly adept Facilities Assistant to join our Scottsdale, AZ office. As the Facilities Assistant, you are a vital part of the Facilities Team. In this role, you will report to and assist the Facilities Manager of Scottsdale and are responsible for day-to-day office operations duties as it relates to facilities. This position is a hands-on position for keeping our Scottsdale office neat, orderly, and stocked to serve the ADF team on a day-to-day basis.  Our culture strives to delight our team members at the office, so if you have the gift of caring for an office environment, its daily operations and the employees in it, you are who we are looking for!

Your Essential Responsibilities:

In this position, you will:

Facilities:

• Assist in handling Facilities related Service Desk tickets, at the direction of the Facilities Manager.
• Keep Copy rooms neat and orderly, disposing of stray papers and wiping counters down weekly.
• Responsible for conference room readiness, checking daily for neatness and supplies are stocked.
• Bottled water, soft drinks, and meeting supplies.
• Assist with special conference room furniture arrangements and preparations for events and meetings taking place at ADF Scottsdale.
• Utilize Outlook to schedule conference room calendars with set up and tear down time related to set up requests.
• Assist with office moves, supporting Team Members during move process.
• Provide cable management for desks and work with IT on keeping office quality standards regarding cable management.
• Assist Facilities Manager with workspace configuration build outs and changes as needed.
• Assist Facilities Manager with projects to help organize storage and supply areas.
• Assist in identifying workspace standard concerns and reporting to Facilities Manager.
• Hang pictures and white boards, install keyboard trays, assemble small furniture and equipment, at direction of Facilities Manager.
• Perform any light maintenance and housekeeping duties such as spot-cleaning carpet stains, unclogging toilets, changing light bulbs, and refilling of supplies.
• Learn and assist in managing Space IQ software for ADF Scottsdale space management.
• Look for ways to improve and take care of our team in the office environment.

Mailroom:

• Train in mail processing safety protocol and serve as backup to Mailroom Coordinator during vacation times.
• Assist Mailroom Coordinator during busy times to meet shipping deadlines.

Inventory/Asset Management:

• Inventory, stock, and maintain break room supplies and west kitchen supplies for Team.
• Keep bottled water stocked in lobby, break room Facilities fridge and conference rooms weekly.
• Conduct bi-weekly cleanout of Event fridge in break room, working with Event team.
• Assist in ADF Mini-Van maintenance by refueling and taking to be washed and vacuumed weekly.
• Respond to ADF Mini-Van Outlook calendar requests.

Miscellaneous:

• Special projects as assigned.
• Run errands for Facilities team.
• Wear radio daily and be available to communicate with Facilities
• Manager and Security about building activities.
• Learn and adhere to building security policies, being able to report concerns to Facilities Manager or Director of Security.

Skills you need to succeed:

Knowledge of:

• Familiarity with office equipment (copiers, fax, printers).
• Basic knowledge of general maintenance procedures.

Demonstrated proficiency in:

• Excellent communication skills, both verbal and written.
• Excellent analytical skills.
• Proven customer service skills.
• Excellent decision making skills.
• Strong proficiency with Microsoft software including Word, Excel, and Outlook.
• Strong attention to detail.
• Strong initiative and self-motivation.
• Flexibility to handle multiple duties and changing demands.
• Excellent follow through.
• Strong team player.
• Reliable and dependable.
• Good organizational and planning skills to manage multiple job assignments.

Ability to:

• Ability to lift packages up to 50 pounds.
• Ability to learn quickly.
• Requires ability to work flexible hours.

Education and/or experience:

• Valid Driver’s License

ARE YOU LOOKING FOR AN ORGANIZATION WITH A COMPETITIVE COMPENSATION AND BENEFITS PACKAGE, TOO? 

We have it! Alliance Defending Freedom offers team members a competitive compensation and benefits package that includes major medical insurance, dental care, medical and dependent care reimbursement, paid disability, long-term care insurance, and life insurance. We also offer a 401(k) plan with a generous company match. Work and life balance is important to the well-being of our team members. You will receive paid time off (PTO) that starts accruing from your hire date and 11 paid holidays per year.