Facilities Manager

Reports to:     Vice President of Operations

Classification:     Full Time, Exempt

Direct reports:      Janitor

Position Summary:       The Facilities Manager is responsible for the day-to-day operations of the campus facilities, including the development and implementation of the facility operation plan and the proactive assessment, tracking, and intervention necessary to ensure facilities are in top condition.  In everything, identifying problems are solved before they become more prominent and using foresight to ensure we are planning for the future.

Responsibilities

Security:

Assign, distribute, and receive security fobs, office keys, and alarm codes to new or transitioning personnel, cancel codes for departing personnel, etc.
Maintain database of security information for Seminary purposes, including key distribution, security contacts, security scheduling, and other related items.
Respond to and work with the security company on alarm code violations
Establish functional strategies regarding safety and fire issues
Create and maintain a safety policy
Increase knowledge and experience by attending seminars, workshops, etc.

Facilities:

Manage facilities service requests in a timely manner.
Perform or contract facility repairs in a timely manner.
Monitor and ensure mechanical equipment is maintained on a scheduled basis.
Walk through the Seminary grounds and buildings regularly to assess and document general conditions and needs.
Schedule and oversee contractors for various projects.
Help resolve emergencies as they arise.
Coordinate office space needs, including replacing or acquiring furnishings, transitioning personnel to different offices to meet changing conditions, preparing offices for new personnel, etc.
Process all facility-related invoices through good record-keeping and timely payments.
Continuity monitoring the facility budget vs. actual spending and adjusting as necessary.
Other duties as assigned.

Physical Requirements

·       Lifting and carrying heavy materials, furniture, equipment, and tools; climbing, crawling, and stooping to reach work; manual strength and skill to operate tools and equipment, and pull, push, or manipulate heavy objects against resistance.

·       Work outdoors in temperature extremes and inclement weather; work aerially and in exposure to bacterial contamination and hazardous chemicals and fumes.

·       Vision to computer screens, written materials, blueprints, and diagrams.

·       Speech and hearing for in-person and telephone communications.

·       A sense of smell to detect abnormal conditions such as smoke and odors associated with malfunctions and leaks.

·       This work is performed in outdoor, shop, and office settings.

Qualifications:

* At least five years of experience as a Maintenance Manager performing facilities management functions.

* Excellent organizational abilities.

* Ability to work independently and meet deadlines.  Ability to multi-task efficiently.
* High levels of personal and professional integrity.
* Ability to manage vendors and employees well.
* Evidence of a commitment to Jesus Christ and a life that demonstrates consistency with Biblical standards and the statement of faith and governing values of the Seminary.
* Theologically compatible with the Seminary’s statement of faith.
* Demonstrate a high degree of institutional loyalty and the capability of protecting the confidentiality of sensitive matters related to the institution.
* Computer literacy with Microsoft Office.
* Excellent verbal and written communication skills in English with a pleasant telephone voice and personal communication abilities.
* Abide by the provisions and requirements of the Seminary Employee Handbook.
* Excellent interpersonal and networking skills with a variety of personalities and positions.
* Previous experience in a higher education setting is preferred.
Needed Attributes:  Strong work ethic; excellent communication skills; patient and gracious; values confidential nature of position; ability to shift priorities on short notice; proactive approach to assessing needs and providing what is necessary to meet those needs; interacts well with diverse personality types – team player; ability to lead and willingness to serve – positive outlook; creative and resourceful – solutions-oriented.

Training and development:  Self-initiated study and personal development are expected and encouraged. As funds are available, the Manager will be provided with the opportunity to attend classes, seminars, or events to continue to develop one’s knowledge of topics with approval.